cloud-computing

Accessibility – access files from anywhere with an internet connection

Needs a reliable internet connection – slow or no connection can stop access to files

Easy to share and collaborate with others

Can be expensive – especially for large amounts of data or long-term use

Works on any device with internet access

Ongoing costs – often requires a monthly or annual subscription

Scalability – storage can be increased or decreased as needed

May need to pay for extra data transfer (upload/download limits)

Reliability – data is backed up across multiple servers

Security risks – data sent over the internet could be intercepted

Security features – encryption, multi-factor authentication

Less control – provider manages security, but you’re still responsible for protecting user data

No need to buy expensive storage hardware

No need to hire specialist IT staff – support is handled by the provider

Eco-friendly – centralised data centres are more efficient than millions of local servers

Accessible anywhere – use the software on any device with an internet connection

Needs internet access – won’t work properly offline

No installation needed – runs through a browser or app

Performance depends on internet speed – slow connections can affect usability

Automatic updates – provider handles all software updates and patches

Ongoing costs – usually requires a monthly or yearly subscription

Maintenance is handled – no need for specialist IT staff to manage or fix the software

Data privacy concerns – your data is stored on the provider’s servers

Scalable – easy to upgrade or downgrade your software plan

Less control – provider decides when updates or changes are made

Security included – providers manage security features like firewalls and encryption

Legal responsibility – you’re still responsible for how personal data is stored, even if it’s hosted

Often works across multiple devices – laptops, tablets, phones

Some features may be limited compared to full versions installed on a local device

Ownership

Servers are owned and managed by a third-party provider

Servers are owned and managed by the company itself

Access

Services are shared with other organisations or users

Access is restricted to that company or organisation

Examples

Google Drive, Microsoft 365, Dropbox

Company intranet, internal company cloud servers

Cost

Cheaper – shared infrastructure reduces cost

More expensive – company pays for hardware, maintenance, and staff

Control

Less control over data and security settings

More control – company manages its own data and security

Security

Relies on provider’s security measures

Can apply custom security policies and have full oversight